How many times have you attempted to get your “time” under control?

If you’re like most of us you’d probably answer… “Many!”

I think time management can be compared to weight-loss products sold during late night infomercials.

Think about it… How do they get ya?

“You’ve tried diets!”

“You’ve tried the gym!”

“You’ve tried….” Well you get the idea.

It’s the same with time management. Charts, planners, lists, gizmos, gadgets, smart-phones.

At the end of the day it seems like there’s still lots to do. Managing your time and feeling out of control co-exist. A paradox if you will.

Maybe the best thing to do is to simply stop trying.

Am I saying to give up?

No, what I’m saying to is to stop getting stressed because time is short.

Time is short and there’s nothing you can do about it except chill. “Chill” is a technical term!

Do this instead…

Set some goals that are realistic and ambitious.

Write them down a few times per week. When you write your goals down you drive them deaper into your subconcious mind.

Extend your overly committed schedule to continuous learning and research in your chosen field.

“What? I don’t have time to read and research!” Make time!

Then, work off one to-do list for the day and keep it simple. Your to-do list will be made up of tasks that go together with the goals you have set for yourself and the ideas and hunches you get as a result of your commitment to learning.

You’ll meet people conducive to your goals because your mind is open.

Then… repeat the cycle and most importantly take action on the ideas you get.

Peter Nicholls

  Does this picture fit you?

• sleeplessness
• being angry a little too often
• frequent frustration
• increased absenteeism from work
• presenteeism (going to work when you were so sick you should have stayed home)
• reduced concern for customers/ clients
• emotional exhaustion
• a reduced sense of accomplishment
• unable to switch off from work

These are some of the pains you feel when the demands of work and personal life are all too much for you. They can be summed up in one word – stress.

The hidden danger is in the insidious effects of such symptoms, the outcomes of which may not surface for months or even years. But if left unattended, the wheels can eventually fall off, often in dramatic and life-diminishing ways. These include stress-related illnesses, heart conditions, relationship breakdowns, job loss and depression.

When you are not enjoying life, it often seems hard to change things around. The following seven steps may, however, make the task easier for you.

1. The first step is always the most difficult – deciding you really want to take action and do something productive to ease your work/life pain. Once you’ve made that decision, you’ll enjoy the rest of the process.
2. Create your own enjoyment. Sounds a bit trite? There’s more to what I call "the enjoyment factor" than first meets the eye.  Enjoyment:
   • Is a creatable experience from which fun, laughter and pleasure are automatic reactions. If you’re not enjoying life, you’re unlikely to achieve the positive frame of mind needed to resolve your work life harmony problems.
   • Is a natural mechanism for coping with stress, because your mind is unconsciously transported to a world within the real you – your authentic self – a world in which you feel relaxed, de-stressed and at peace with yourself. Your problems are put on hold.
   • Heightens your sense of self esteem, self confidence, self belief and feelings of self worth. When your mind returns to the real world, the heightened feelings flow, like a ripple effect, through every thing else you do. The intensity of the enjoyable experience will determine how long and how wide the ripple effect will extend. It can even trigger a new outlook on life.
3. Do it often, even if only for a few minutes at a time. The more often you create your chosen enjoyable experiences, the better your chances of stabilizing your thinking and your ability to juggle your responsibilities. You might be surprised how much this can help you review how and where you allocate your energies.
4. You can create enjoyment at work, home and play. Play (any personally chosen discretionary interest that you undertake just for enjoyment) has for too long been undervalued regarding its benefits to work and other responsibilities of life. Much stress comes from a lack of control over what happens to you, the changes being imposed on you and the expectations demanded of you. Discretionary interests – play, leisure, recreation, sport, "time for me", call it what you will – is perhaps your last bastion of total control and freedom of choice. The more often you get control of your life through leisure interests that you love, the better you will be able to survive and thrive in today’s frenetic lifestyle.
5. Enjoyable experiences generate new emotional energy to replace the energy burnt by your stress. A lot of the pain of a discordant work life mix is you are trying to burn energy you simply don’t have. It’s not rocket science to realize that you need to replace burnt energy. Resting isn’t enough. A car needs more than regular refuelling – its longevity requires regular care and maintenance. It’s the same with you.
6. Create leisure experiences that are not only enjoyable but are opposite – or at least quite different – to those experienced at work. If you work in a busy and noisy environment, a quiet, perhaps solitary, experience may help, if the work is intellectual then create enjoyable physical or manual experiences. The emphasis here is on experiences of the mind that make you feel good about yourself, irrespective of whether the interest is physical or mental. In the final analysis, every enjoyable experience is of the mind.
7. Fit it into the week’s busy schedule. Enjoyment isn’t limited to weekends, joining clubs, or any other of the old leisure traditions. It’s about doing your own thing whenever and wherever you wish, at any time of the day or night and on any day of the week.

   A few minutes of ‘flight’ can sustain a day of ‘fight’ if, during that time, your inner person is allowed out to enjoy the freedom of self-expression. Self-created interests can include musical appreciation by listening or playing, art, craft, beading, genealogy, bird-watching, walking for pleasure, gardening – anything that transports your thinking into your own world of enjoyment. When you lose yourself in an interest you love you find yourself – the person of worth within you.

These factors do not of themselves overcome a discordant work life mix. They do however generate a more positive attitude, in which you feel good about yourself. You are establishing a revitalized outlook on life that strengthens your self-confidence. Your problems either don’t seem so great any more, or you perceive them more calmly and with a sense of personal power in your ability to make your daily life more enjoyable.

In the final analysis these steps will enable you to become a better friend to the most important person in the world – you!

Article Source: http://www.bestmanagementarticles.com | http://performance-management.bestmanagementarticles.com | About the Author: Peter Nicholls is Australia’s People Gardener – cultivating vigorous personal growth to thrive to one’s full natural potential. Visit Peter’s website at http://www.workleisure.com or contact him at peter@workleisure.com

Sheila Hawkins

“To do two things at once- is to do neither.” Publilius Syrus, 100 A.D., Roman philosopher

This quote is so true. There are times that multitasking can work for you, but not when it becomes a way of life. The truth of the matter is that multitasking has become a way of life. Even our children are multitasking. Today’s fast pace and work environment almost demands that we do so. We answer email while we talk or while in meetings, we talk on the phone while we drive, and so on, thinking that we’re getting more done, but that isn’t necessarily true. For instance, talking on the phone while driving can impair your driving more than having had two drinks. Try texting behind the wheel and you are five times more likely to have an accident.

Research shows an even worse effect in the office. One study revealed that when workers were interrupted by email, it took 15 minutes for them to get back on track. That adds up quickly. The average person gets interrupted once every eight minutes. That’s almost eight interruptions every hour. Let’s say that once every hour someone allows themselves to be interrupted by email and that it takes 5 minutes to reply to email and then the 15 minutes to get back on track. That’s 20 minutes for every hour this happens. If it happens every hour, it adds up to almost 14 hours every week.

Our brain is simply not wired for multitasking; it’s wired to focus on one thing. We are not wired to do two independent things that require conscious thought especially when they involve different goals. Multitasking limits the kinds of information the brain can process and actually changes brain activity. When we focus on more than one activity at a time, there is a 20-30% loss in the total time it takes to complete two separate things. It ends up taking longer to do those separate things while multitasking than it would if we focused on them one at a time. We pay the price of wasting our precious time and having the quality of our work decrease.

The key to avoiding multitasking is to have control by properly prioritizing your tasks. So let’s look at ways to help you prevent multitasking. Have 1-2 priority tasks per day. Work on the most important task first and do nothing else until it’s done with the exception of taking short breaks to stretch or grab water or a quick snack. Then move to the next important task.

While you’re engaged in completing those tasks, avoid distractions. Turn off email notifications and whenever possible, the phone too. Set specific times to check email and to make and return phone calls. Place new items that come your way while you’re working in your inbox and tend to them later. It may take a bit of time have these actions become habits, but it will pay off in the long run.

There are some times when multitasking does work. If you’re doing things of a creative nature, problem solving or other things that require conscious thought, don’t multitask. Save multitasking for things like cleaning house or doing laundry while you talk on the phone and other low key activities.

Divided attention between major tasks results in less focus on each task at hand, poor results and wasted time. Be in the habit of making the time to prioritize the things on your to-do list and sticking to only 1-2 priority tasks to complete each day. Doing so will keep you on track with your tasks, increasing your level of productivity and will keep you from wasting your precious time.

©2008 Sheila Hawkins

Article Source: http://www.bestmanagementarticles.com | http://time-management.bestmanagementarticles.com

About the Author: Sheila Hawkins of Third Eye Group has been dubbed the Do it in Time Diva because of her time management expertise. She is also known for her excellent organizing skills and her ability to personalize environments and systems that she creates for her clients. Her Company provides customized professional organizing services and products. Services are tailored to the needs and personality of the client helping them transform environments and behaviors.